Registration

Welcome to the registration page for the International Conference on Movement Science and Technology (ICMST2025). Please find the registration categories, fees, and deadlines below.

Registration Categories and Fees

Registration Deadlines

• Early Bird Registration: Before September 31, 2025
• Regular Registration: October 1, 2025 - October 30, 2025
• On-site Registration: November 28-30, 2025 (cash only)

Remarks

1. Fees are based on Japanese Yen (JPY).
2. Full participant registration fee includes:
   • Name badge
   • Admission to all sessions, poster area and exhibition
   • Symposium documents
   • Coffee breaks and lunches
   • Invitation to the Opening Ceremony, Welcome Reception, Symposium Dinner, and Closing Ceremony
3. Proof of student status (e.g., student ID) is required at registration.
4. Limited symposium dinner tickets are available and can be purchased at registration.

Refunds & Cancellations

Changes and/or cancellations must be sent in writing to info_sec@icmst2025.jp and will not be accepted by telephone.

• Cancellations after 1 October 2025 will receive a 50% refund of the total registration fee.
• No refunds will be possible for cancellations after 5 November 2025.
• Refunds shall be processed within three working weeks.

Event Terms & Conditions

The Conference reserves the right to cancel, amend or reschedule sessions.

• Access:

  Depending on the platform that the Conference deploys, access to the program, event, or some components may be through a website or an app you can download on your device(s). The Conference will provide you with login credentials (by email) before the first session. Please do not share your login credentials with others. Anyone found sharing their access information or login credentials will be restricted from future access to the event, and your registration will be cancelled without any refund.

• Image, PowerPoint Presentations, Audio and Video:

  Your registration and attendance at this event indicate your consent for The Conference to record and use any image, video, or voice feed you provide (e.g., in a Q&A), without payment of any kind, for use in promotional or editorial activities of The Conference in any media, including social media.

• Respect of The Conference Intellectual Property and Other Attendees’ Contact Details

  You agree not to capture or copy, in any form or format, without the express written permission of the Conference, any content from the program, whether it be in PowerPoint, audio, video, or still image format. If you access some or all of the attendee roster through an app, website, or another digital interface, you agree not to use the roster content for any reason, including commercial, marketing, promotional, or political purposes.

• Respect for Fellow Attendees:

  You agree not to capture or copy, in any form or format, without the express written permission of the Conference, any content from the program, whether it be in PowerPoint, audio, video, or still image format. If you access some or all of the attendee roster through an app, website, or another digital interface, you agree not to use the roster content for any reason, including commercial, marketing, promotional, or political purposes.

• Data Processing and Privacy:

  The Conference is the legal controller of the personal data you provide. To learn more about our privacy practices, including your rights, such as the right to access, amend, and delete the personal data held about you, please refer to our Privacy Policy.

  The registration form contains selections you must make regarding if, when, and how we may share your personal registration contact information with third parties as part of your participation in The Conference. The Conference Privacy Policy provides additional information regarding how and when the Conference will process, use and share your personal information, generally.

  By submitting this registration form, you understand and acknowledge that the Conference will, and agree that the Conference may use your registration contact information as set forth in the Conference Privacy Policy, which includes sharing for the purposes of organizing the Conference, communicating with registrants about the event, and any other purposes that may be necessary for the conduct of the Conference.

  We will interpret certain actions you take as a positive opt-in to a specific sponsor or exhibitor receiving information about you. You can opt out of us sharing your information by not taking the actions in question. The information shared with the sponsor or exhibitor may include your name, contact information, and what you have viewed, asked, accessed, or other relevant information. Relevant actions that may implicate consent for information sharing include:

  • Visiting a sponsor or exhibitor’s booth
  • Attending a sponsored session
  • Accessing sponsored content
  • Communicating directly with an exhibitor or sponsor within the platform
  You further agree that neither the Conference nor its agents, officers, directors, members, contractors or employees shall be liable for any illness, sickness or injuries (including death) or loss or damage to property resulting from, occurring at, or arising out of the Conference or Conference-related activities, including but not limited to any education sessions presented in connection with the Conference, or for any indirect, incidental, consequential, special, punitive, or exemplary damages. You further release and discharge the Conference and affiliated persons and entities from, and covenant not to make any claim against or sue the Conference and affiliated persons and entities concerning any risks, injuries, losses, damages, and liabilities described herein.

  You further agree that the maximum liability of the Conference to you arising from your registration, participation, and attendance at any program or event of the Conference shall be the return of your registration fees paid to the Conference.

• Force Majeure:

  The Conference shall not be held responsible or liable for any delay or failure in performance of its obligations hereunder to the extent such delay or failure is caused by a pandemic; or otherwise fire, flood, earthquakes, hurricanes, unseasonably extreme inclement weather, strikes, labor disputes, inability to secure sufficient labor, civil, governmental or military authority, government requisitions, restrictions or regulations on travel, facility availability, commodities or supplies, civil disturbance, transportation, acts of God, acts of terrorism, or threats of terrorism, acts of war, accidents, epidemics, disasters, the unavailability of the Venue or any other cause beyond reasonable control. In any such event, the Conference may change participation format, postpone, reschedule, or cancel the event without liability on the part of the Conference. In the event that the Conference cannot be held in-person or is postponed pursuant to this section, the Conference shall not be liable to the registrant for any damages, costs, or losses incurred, such as transportation costs, travel expenses, accommodation costs, or other financial losses.

Payment Instructions

Please ensure that all payments are made to the following account:
Beyond Optical Technologies inc
Email: info_sec@icmst2025.jp
* Please confirm with the secretariat the exact bank account details and the name that will appear on your statement before making payment.

Contact Information

If you have any questions regarding the registration process, please contact the ICMST2025 Secretariat:
Email: info_sec@icmst2025.jp

Registration Form